Open Position

Administrative Specialist

We are currently seeking an Administrative Specialist on a full-time basis (32-40 hours). This position fulfills a critical role in support of overall operations. The Administrative Specialist reports to the Director of Finance and Administration and the Director of Strategic Alignment.

Responsibilities include:

• Answering phone calls and support visitors at front desk

• Carrying out administrative duties such as document preparation, supplies inventory and shipping

• Performing general clerical duties in support of project teams

• Scheduling, coordinating and assisting with the planning and implementation of on-site events

• Coordinating Continuing Education programs in and out of the office

• Monitoring and maintaining office inventory and equipment

• Additional responsibilities based on the skills of the candidate

The ideal candidate will:

• Understand the importance of being a critical partner and member of the team

• Be able to support the team in a fast-paced, high volume work environment

• Have strong written and verbal communication skills

• Thrive working both independently and in a team environment

• Have exceptional organizational skills and be detail oriented

• Have proven professionalism within an office and with the public

• Have the ability to think ahead – determining what information will be needed and when

• Have demonstrated ability to manage confidential information in a professional and sensitive manner

• Have a proficiency in Microsoft Office 365

Salary commensurate with experience in addition to a competitive benefits package. Please send a resume with cover letter, including a minimum of three work-related references, to dscroggins@archimania.com.